Frequently Asked Questions
What is Health Passport?
Health Passport is a patient-centered, internet based health record. It makes a foster child’s information available to authorized providers and medical stakeholders such as medical consenters and caseworkers. The data in Health Passport is not a person’s complete medical record, but it does contain information on patient demographics, claimed visits, allergies, lab test results, immunizations and filled medications. There are also electronic Texas Health Steps, dental and behavioral health forms available through Health Passport.
What is the advantage of using Health Passport?
Health Passport will allow providers and medical stakeholders to view more patient information than has been available to them in the past. By having this new information, providers have the opportunity to cut down on errors due to missing information and cut down costs due to duplicate tests, immunizations and prescriptions. In addition to these benefits, Health Passport is free to providers.
What is the cost for providers to use Health Passport?
In order to use Health Passport, providers must have access to a computer with internet connectivity. There is also a small time cost up front to learn the solution, but Health Passport should save providers time and money when trying to track down patient information. Providers who do not have access to the internet may be able to acquire Health Passport information from Superior‘s Service and Care Coordinators.
How does Health Passport differ from an Electronic Medical Record (EMR)?
There are several differences between Health Passport and an EMR. An EMR is a patient’s complete medical record. Health Passport is an overview of a patient’s health history, but it does not contain all the information that an EMR does. An EMR can be used to drive decisions about a patient’s care, while Health Passport should only be used as a guide for decisions. This is because of the potential time lag in information (due to the nature of claims information).
An EMR contains comprehensive information from only one healthcare facility or system. Health Passport contains select information from multiple facilities where the member has received care. An EMR must be entered by a provider, but Health Passport is mostly available only for viewing. There are only a few areas that are provider populated, including growth charts, allergies and assessments.
Whose information is included in Health Passport?
A foster child’s demographic information such as paid and denied medical, behavioral, pharmacy, dental and vision claims. Other data includes lab results as well as a foster child’s immunization history.
How often is the information in Health Passport updated?
Demographics and Contact information – Daily
Medical & Behavioral Health Claims – Daily
Pharmacy Claims – Daily
Dental & Vision – Twice a month
Labs – Weekly
Immunizations – Monthly
Is the data in Health Passport driven by codes?
Some of the data in Health Passport is claims information. Claim details (Patient History Module) contain specific CPT codes (procedure codes), HCPCS codes and J codes. However, codes are accompanied by descriptions to make viewing easy for both clinical and non-clinical users.
Is claims data based on both paid and denied claims?
Yes. Health Passport will show claims that are on file. This means that it will show all claims whether they have been paid or denied. Medication claims are the exception. Health Passport may not contain denied medication claims because the pharmacy ensures that the prescription will be paid by the insurance before the prescription is picked up by the patient.
Will pending claims show up on Health Passport?
No. Claims will not show up in Health Passport until after they have been processed by the payer.
What is the source of patient demographic information?
A foster child’s demographic information is updated daily by the Texas Department of Family Protective Services (DFPS).
If there are no allergies recorded for a patient, does it mean they do not have any allergies?
No. The Allergies module is an interactive section that relies on provider input for updating. If “No allergy information has been documented for this person” is displaying in the Allergies section, the patient may have allergies that just haven’t been documented in Health Passport. If “No Known Allergies” is displaying in the Allergies section, it means that a provider has documented that the patient has no allergies to their knowledge. We strongly encourage providers to take the time to add any allergies the patient may have.
If a provider adds information to a patient’s chart, is the information available to all providers immediately?
Yes. The Allergies, Growth Chart and Forms sections are interactive sections and input into any of these sections is updated immediately to the person’s Health Passport record.
Is the Fill Date in the Medication History module the date the prescription was written or the date the medication was dispensed?
The medication fill date is the date that the medication was dispensed.
How can the system help patients who have potential drug interactions?
The Medication History module can be helpful in preventing possible drug interactions. If providers are able to see what medications the patient is already taking, he or she can avoid prescribing drugs that could cause an interaction. This could be especially helpful in Emergency departments where Providers frequently don’t have all the information they need before giving treatment to a patient.
The Allergies module is also helpful when providers are prescribing medication. When a patient has an allergy to a medication, an allergy icon will appear next to that prescription.
What does the Lab Results date mean?
The date indicates when the lab processed the test.
What are the requirements for a user to be able to use Health Passport?
A facility needs a computer, preferably high speed internet connection, and authorization (username and password) to access Health Passport. Authorization is granted to participating providers. To gain authorization, simply go to www.superiorhealthplan.com (for physical health providers) or www.cenpatico.com (for behavioral health providers) and register to use the secure provider portal.
What web browser should be used?
The most current versions of Internet Explorer or Firefox are ideal for viewing Health Passport.